Unlocking the Power of QuickBooks Online: Benefits and Accessibility

Accountability
Written By Barbara L. Starley, CPA

In today's digital age, cloud computing has revolutionized the way we manage our finances. QuickBooks Online stands out as a powerful tool for businesses and not-for-profit entities, including churches.  Here are some of the advantages of using QuickBooks Online with features that enhance efficiency, security, and collaboration.

One of the standout benefits of QuickBooks Online is the ability to access your data from any device with an internet connection. Whether you're using a laptop, tablet, or smartphone, you can manage your finances on the go. This flexibility is particularly useful for businesses with remote teams, as multiple users can work on the same file simultaneously, enhancing collaboration and productivity.

Security is a top concern of business owners and Intuit, the makers of QuickBooks, answers that concern with robust measures such as encryption, two-factor authentication, and regular backups of stored data. Users can feel confident that their data is protected.  Users can also limit employee accessibility to specific parts of the software, providing further peace of mind, and allowing them to focus on their core business activities.

The ability to attach appropriate documentation to transactions simplifies accountability and creates paperless backup documentation if your organization undergoes an audit. Creating the habit of attaching documentation to every transaction ensures that all relevant information is easily accessible and organized.

While you have the option to start fresh with a new company file, my recommendation is to migrate your prior data from QuickBooks Desktop to QuickBooks Online to maximize comparative reporting and retain easy access to prior information. Transitioning from QuickBooks Desktop to QuickBooks Online is a seamless process.  Even so, there are a few recommended steps to take with your Desktop file before attempting to make the move.  For that reason, I highly recommend getting professional assistance with your migration.

Interested in learning more about how QuickBooks Online can transform your financial management? Visit GoodStewardChurchAcademy.com today to explore our resources and join our community for expert guidance and support.

Barbara L. Starley, CPA

Barbara is a best-selling author and trainer who uses her extensive QuickBooks(r) knowledge and professional expertise to serve primarily churches and related not-for-profit organizations.  She is the founder of the Good Steward Church Academy, a member-based community of like-minded bookkeepers, pastors and treasurers who desire to honor God with their church finances.

As your On-Call Controller, Barbara bridges the gap between your in-house staff (maybe that's you) and your outside advisors.  Her goal is to empower you to do what you can do yourself and to understand why you need to do it.  You also have Barbara "on-call" for quick question support, further training, and troubleshooting, if your books get messy.

Churches, as a subset of all not-for-profits, are often under-served.  Barbara believes that she has been called to change that.  Integrity is a core value in how she trains and advises her clients.  Having a clean set of books that tell a story and allow for wise-decision making is paramount to the success of any organization.  She loves to see the light bulbs go on for her clients in the area of accounting and financial reporting and she looks forward to working with you!

https://www.goodstewardchurchacademy.com
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